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Sponsor Checklist

Fundraising Guide

This step-by-step sponsor fundraising guide will help you organize your chocolate sale. Please read this guide completely and utilize the sponsor check-list to keep your sale running effortlessly.

Your WFC sales representative is your top resource in constructing a successful fundraiser. This is the first person to reach out to with any questions or concerns regarding your current or future fundraisers with WFC.

James Munton
214-546-5769
james@wfcdallas.com
www.wfcdallas.com

PREPARING FOR YOUR FUNDRAISER

  • Carefully read the following information in this super handy Sponsor Fundraising Guide!
  • Set sale start and end dates
  • With help from your sales representative, create an interesting and exciting prize incentive program
  • Meet with volunteers to discuss responsibilities and expectations
  • Choose a chocolate storage area that is dry, cool, secure, and free of pests and odors

CHOCOLATE DELIVERY

  • Carefully inspect the entire delivery, note any shortages or damages on the Bill of Lading, and only sign for cases that were received
  • If there were shortages or damages, contact me and take pictures of the damages
  • Store chocolate in your designated area until chocolate distribution

CHOCOLATE DISTRIBUTION

  • Create and distribute parent letters and permission slips
  • Host your fundraiser kickoff
  • Communicate location and time of chocolate distribution
  • Keep record of what each student receives
  • Only distribute chocolate to sellers with signed permission slips

DURING THE SALE

  • Communicate selling updates and, if applicable, participant competition updates
  • Share sale details on group website and other social media outlets
  • Reach out to community supporters to spread the word about the fundraiser
  • Send out communication to participants and parents throughout the sale to maintain motivation

CONCLUSION OF THE SALE

  • Collect all funds for distributed chocolate
  • Pay invoice within 30 days of chocolate delivery
  • Implement Cleanup Sale if unsold chocolate is returned by participants
  • Consult with your sales representative about any unsold chocolate and if needed work with him/her to prepare any returns (see returns page for details).
  • Order prizes to allow lead-time for delivery
  • Plan for a recognition event to distribute prizes to group members

GIVE YOURSELF A PAT ON THE BACK!

  • Share your story with local media, or create a press release to share with the community
  • Share your success with your sales rep to be sent to WFC and shared on our social media sites